Share Transfer/transmission Services

While sending the shares for transfer, kindly ensure that the transfer deed is complete in all respects particularly the seller's signature, payment of stamp duty and its cancellation.

Kindly ensure that the buyers and sellers have signed at appropriate places and the buyer's address is given in full including pin code and telephone/fax number/E-mail, if any.

Also ensure that the transferor has put his signature in full and that all the holder(s) of the share certificate have signed the transfer deed. Kindly ensure the signature of the transferor is duly witnessed.

If the transfer deed is signed by the constituted Attorney of transferor, kindly ensure that the registration number of the Power of Attorney registered with BANK OF BARODA / REGISTRAR is mentioned on the reverse of the transfer deed. Otherwise, the transferor may be requested to have the Power of Attorney immediately registered with BANK OF BARODA before approaching for transfer.

In case a transferee wishes to have the transfer deed signed by his constituted Attorney, kindly attach the necessary Power of Attorney duly notarised.

In case the purchaser is already having an existing folio number, please quote the same in the transfer deed to facilitate registration of new shares in the same folio number.

Copy of PAN Card to be furnished

Securities and Exchange Board of India (SEBI) vide circular no.MRD/DoP/Cir-05/2009 dated May 20, 2009 has issued a circular on PAN requirement for transfer of shares in physical form. Accordingly, the Listing Agreement with Stock Exchanges has been amended to insert a new clause i.e. Clause 11 ( c ), which reads as under

Clause 11 (c)

“The transferee(s) furnish a copy of their PAN card to the Company/RTA’s for registration of transfer of shares, for securities market transactions and off-market / private transactions involving transfer of shares in physical form.”

Investors are requested to take a careful note of the aforesaid guidelines of SEBI/Stock Exchanges for compliance, while applying for transfer of Bank’s shares held in physical form.

For defaced/damaged share certificate(s)

Duplicate share certificate(s) are issued in lieu of defaced/damaged share certificates.

The defaced/damaged share certificates may be sent with a request alongwith relevant information to facilitate issue of duplicate certificate(s).

In case of theft or loss of certificate(s)

The loss of share certificate(s) shall be reported immediately to Bank of Baroda / Registrar alongwith certificate nos./folio no. and distinctive nos. to stop transfer of such shares.

A complaint shall have to be lodged with the local police station about the loss of certificate(s) and a copy of the FIR shall be obtained.

Simultaneously, the Civil Court should be approached for obtaining an order restraining Bank of Baroda / Registrar from transferring such shares.

The request for issue of duplicate share certificate(s) shall be sent to Bank of Baroda / Registrar alongwith Letter of Indemnity in the prescribed form duly stamped and a Letter of Surety, if required.

Duplicate share certificate(s) will be issued only after necessary notification regarding the loss/non-receipt of the original share certificates is given in the newspapers.

Issue of duplicate dividend warrant(s)

Dividend warrants are dispatched within stipulated time after the dividend is declared.

Shareholders who have not received the dividend warrants within a reasonable time after its declaration, shall have to apply for duplicate warrant(s) quoting the relevant folio no. and certificate nos.

Duplicate warrants i.e Demand Drafts will be issued after reconciling the Bank statement and after it is found that the said warrant(s) have not been encashed.

Duplicate warrants i.e Demand Drafts will be issued only after receipt of suitable Indemnity in the prescribed form.

Revalidation of dividend warrant(s)

On expiry of the validity period, the warrant(s) need to be sent to BANK OF BARODA / REGISTRAR for issue of fresh dividend warrant(s) i.e Demand Drafts.

Correction of mistakes in share certificate(s) / dividend warrant(s)

Requests for correction in share certificates/dividend warrants duly signed by all the holders may be sent alongwith the original document.

Change of address / bank details

Request for change in address/bank details will be entertained only if it is in writing and signed by first shareholder indicating their folio number.

Change in the names of individuals

Requests for change of names shall be made together with original certificate alongwith a copy of notification in the Official Gazette or a newspaper or an affidavit drawn on stamp paper of appropriate value duly sworn.

The fresh specimen signature duly attested by a banker shall also have to be submitted to Bank of Baroda / Registrar.

Change in the name consequent upon marriage/divorce

For effecting the change of name consequent upon marriage/divorce etc., the original certificate together with a copy of marriage certificate/decree of divorce duly attested by competent authorities should be forwarded to Bank of Baroda / Registrar.

Fresh specimen signature duly attested by a banker shall also have to be submitted to Bank of Baroda / Registrar.

Change in the name of companies

Companies desirous of changing the name in which the share certificate has been issued shall have to furnish a certified copy of the fresh Certificate of Incorporation issued by the Registrar of Companies alongwith the original share certificate.

Transmission of shares arises in case of death of the registered shareholder. If the shares are held in joint names, only the deceased shareholder's name is deleted. A copy of the death certificate of the deceased registered shareholder duly attested by competent authorities (magistrate, notary public, gazetted officer, managers of nationalised banks or official of Bank of Baroda) is to be sent alongwith the share certificate.

In case of a single shareholder, the shares will be transmitted in favour of those persons who are heirs of the deceased registered shareholder as per the probated will executed by him.

In case the deceased shareholder has not left any Will, transmission of the shares will be effected only on production of succession certificate, letters of administration or indemnity bond.

Transposition can be resorted to change the order of holders of the shares inter se i.e. the first holder may become second holder or third holder and vice versa. All requests for transposition should be sent to the Registrar alongwith the duly filled in transfer deed without any stamping. Transfer deed should be signed by all the holders.

Shares can also be held in dematerialised (demat) form in National Securities Depository Ltd. (NSDL) or Central Depository Services (India) Limited (CDSL). NSDL/CDSL are depositories where the securities of an investor are held in electronic form through the medium of Depository Participants (DPs). This facility obviates the difficulties of loss, fraud, signing of transfer deeds or delays in transfer, etc. and offers scope for paperless trading. To convert the shares into demat form, the shareholders have to open a Depository Account with a Depository Participant (DP) for a small annual charge.

In the Demat process, the shareholders are required to surrender the certificates to DP for onward transmission to Bank's Registrar. The certificates will then be verified and if found in order, will be dematerialised and equivalent number of shares will be credited by DP to the account of the shareholder.

Advantages to shareholder on holding in demat form

• No risks associated with physical certificates such as loss of share certificate, fake securities etc.
• No bad delivery & faster settlement cycles.
• Low transaction cost for purchase and sale of securities compared to physical mode.
• Increase liquidity of securities.
• Allotment of IPO, bonus, rights shares etc. in electronic form.
• Waiver of stamp duty on transfer of securities.
• Intimation like change of address, bank mandate, nomination, request for transmission, required to be given only to DP irrespective of the number of companies in which shares held.

ISIN Codes

The financial results, presentations made before the analysts, press releases issued by the Bank, etc. are published in leading news papers as also put on Website of the Bank www.bankofbaroda.in

Stakeholders Relationship Committee has been constituted pursuant to Regualtion 20 of SEBI (LODR) Regulations, 2015 having Executive Directors and other Non-Executive Directors as its members with a Non-executive Director as Chairman to ensure for the redressal of grievances of shareholders, debenture holders and other security holders expeditiously.

The Bank has appointed Company Secretary as compliance officer in terms of Regulation 6 of the SEBI (LODR) Regulations, 2015.

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